OE-43 Rebate Submission Process

EPASS Support

26-Mar-2026

To use the OE-43 report for rebate submission, you must first have rebate checked off for the Misc Codes that you want to submit to the appliance manufacturer.

After you have posted the customer invoice with the rebates, you can then run the OE-43 to submit. This article details what each parameter for the report does and how to batch print invoices if needed for submission.

Once you accept the OE-43 report, the rebate will then show as submitted on the customer’s invoice.

You will need to create an invoice to bill-back the manufacturer for money owed. You can use a generic Misc Code like ACCOUNTING for this. It is advised to create a separate invoice type for bill-back claims as this will allow you to track what is owed using the AR-06 in AR. You can post the invoice after you have sent it to the supplier as you will then track the money owed in the OE-43 and the AR-06.

To track money owed by the suppliers in the OE-43, you can check off Show Rebates Not Credited then enter data in the Submitted Since field (optional). Leaving the Submitted Since defaulted to 00/00/00 will show you all rebates that you have not yet been credited for.

You can also track money owed using the AR-06 and filtering by the new invoice type you have created specifically for bill-back claims to manufacturers.

Once the manufacturer has paid you for the rebates, you will then go to each individual invoice and check off the credited box for the rebate. This will then show the date it was credited and also remove it from the OE-43 when you run it with Show Rebates Not Credited checked on.

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Afterwards, you will then have to make a payment in AR to balance it to $0. Once you do this you can run the Drop Paid Invoices in AR to remove it from the AR-06.

• If the manufacturer sends you a check, you can leave the bank account set to the usual bank account your monies go into.

• If the manufacturer sends you a credit note, then you will set the bank account to a clearing account.
  • You will then create a negative invoice in AP for the supplier who sent you the credit note. The G/L account should be set again to the same clearing account you used for the AR payment. The negative AP invoice and AR payment should be posted on the same day as it will $0 out the clearing account so you don’t have an amount there if you are looking at the GL in a financial statement or GL-13 Trial Balance.

• • Finally, when you go to the pay the manufacturer, you can select the negative invoice as part of the payment which will reduce what you are sending to the manufacturer.